Employer of Record (EOR) in Poland

Employing, Negotiating, and Conducting Business in Poland

The recruitment and onboarding procedure in Poland is comparable to that of the rest of the European Union, with the exception of a few key differences. Since 2004, Poland has been an EU member; however, it has not yet joined the EU’s Monetary Union. However, the native currency is indeed the Polish Zloty (PLN).

Employment Contracts

Employment contracts must be signed and registered with the Social Security Bureau no later than seven days prior to the commencement of employment. Registering with the authorities includes a range of distinct declarations and forms in addition to signed documents. Contracts must be drafted in either Polish or English and contain at least the following provisions:

Contract Types

There are three possible forms of employment contracts in terms of duration:

  • Short-term (“trial contract”), which may consist solely of a probationary period (up to 3 months)
  • Non-renewable for up to 33 months (renewable up to 3 times)
  • Indefinite (“open-ended”)
  • Working hours
  • Payment frequency
  • Annual leave benefits

Working Hours

The standard service hours are 8 hours per day and 40 hours per week. Anything that extends the accepted working hours is considered “overtime” and must be authorized by the supervisor. The law stipulates that annual overtime cannot exceed 150 hours. Depending on where the overtime occurred, overtime is compensated based on an allowance plan (50–100 percent of the gross compensation on top of the daily salary) or with extended leave time.

Vacation Leave

Employees are entitled to 20 to 26 paid vacation or holiday days (depending on tenure). Depending on all periods of employment and education, tenure is termed “tenure” (not just current employer). Workers with less than 10 years of service are entitled to 20 days of leave, whereas those with 10 years or more of service are eligible for 26 days. It may be carried over to the following calendar year if not used (there is a carryover period of up to 3 years). This leave allotment provides four sick days on demand.

Poland Holidays

  • New Year’s Day
  • Easter Sunday
  • Epiphany
  • Easter Monday
  • Constitution Day
  • Labor Day/May Day
  • Corpus Christi
  • All Saints’ Day
  • Assumption Day
  • Christmas Day
  • Independence Day
  • Boxing Day

Sick Leave

Employees are also entitled to additional “certified” paid sick leave for chronic illnesses (i.e., it requires a formal statement from a doctor). In this circumstance, the contractor is liable for up to 33 days of sick pay (anything additional is paid for by the Social Security Bureau).

Poland’s Maternity/Paternity Leave

In Poland, the Social Security Bureau (ZUS) pays for maternity and paternity leave:

Termination

Employment contracts by EOR provider may always be canceled without penalty if both the employer (global employment organization) and employee consent.

  • A minimum amount of notice is necessary for short-term and fixed-term contracts (reason and justification are not required)
  • Notification periods are determined by the duration of the operation.

Conclusion on global employment organization choice

It is time-consuming, expensive, and complicated to establish a branch office or subsidiary in Poland in order to recruit a small team of employees. Strong protections for workers are provided by Polish labor legislation, which calls for careful attention to detail and an awareness of the most effective procedures in the local community. The process of expanding into Poland is made simple and uncomplicated by global employment organization Acvian. Without the difficulty of establishing a foreign branch office or subsidiary, we are able to assist you in hiring the candidate of your choice, managing HR-related issues and payroll, and ensuring that your business is in conformity with local legislation. You will have peace of mind with our Poland PEO and Global Employer of Record solution, which enables you to focus on running your business instead of worrying about administrative tasks.

--

--

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store
Acvian

Acvian

Employer of Record Services in 118 Countries